The importance of task management
Why is task management so important? You’ve no doubt gotten used to us talking about task delegation and VAs, but what about organizing those tasks and projects?
Whether you’re working on tasks on your own or with others, management and organization are important. That’s why we’ve decided to talk about them in this post. The following ten task management apps are what the best performance companies are using. Heck, we even swear by some of them!
Let’s delve into the pros and cons of each, shall we?
Asana is a beloved tool among big and small businesses alike. It’s one of our favourites for task management. Keeping track of your team’s progress on tasks is a breeze. It’s also great for setting up personal to-do lists. It’s this flexibility that makes it great—being able to monitor and coordinate your team while managing your own work at the same time. Setting priority tasks, deadlines, and an impressive timeline view make it a behemoth in this category of apps.
The only con you could really give it is that it’s not absolutely free if you want more advanced functionality. Let’s be real, though—for a service this good, £20.99 user/per month isn’t asking much (yes, I’m aware there’s an even more expensive option).
I know, I know. Put the stones down! It does seem weird to put an app like Slack in a list of task management services, but it sort of fits, right? Although there are far fewer checklists and deadlines integrated into its interface, it’s an important communication tool that can be invaluable in effectively coordinating your team. Its channels, chat, and customisation features truly stand out.
That said, some users feel that it lacks top-end functionality. This can be a turn-off if that’s what you’re looking for.
“Starting with a new project management software kind of feels something like this: where do you even start?” I totally feel you. If I have to see another ClickUp ad before a YouTube video I will personally sue them. But it can’t be denied that their software is good. Its unique customizable features, including templates, recurring tasks, notifications, and many others truly offer a complete package for task management. The price ain’t too shabby to boot at $5/month per user and up.
Really, it seems their only downside is their somewhat annoying marketing habits.
Finally, a familiar name. Well… a more familiar one. Microsoft’s little excursion into apps that help you organize your work is quite a nifty one. It helps you organise teamwork, plan collaborations, and packs quite the virtual meeting tool, second only perhaps to Zoom. It also connects Planner with Microsoft To-Do, SharePoint, Power Automate, among many other things.
Its only con might be said to be the similarity it has to other Office software. If you’re not a fan of those, you won’t like Office 365.
Another familiar face. It’s like seeing Earth and Mars as you fly through the solar system. G Suite has a lot of potential for task management. Its messaging, file storage, and cloud-based content creation apps rival that of Microsoft. Its video conferencing and real-time collaboration features are likewise nothing to scoff at. Security is also on point. At £4.14 user/per month for Basic and more if you’re looking for more advanced options, it’s pretty good value for money.
However, much like Microsoft Office 365, this is a full office suite. Those that prefer streamlined and focused task management software might find it lacking.
Like ClickUp, Trello is a Kanban tool for managing tasks. Being their main selling point, their customizable interface allows their users to set up cards for different projects like post-it notes.
However, if you want features like priorities or Gantt charts, you’ll have to upgrade to premium, which can cost up to $17.50/user per month. This is a bit of a letdown given that some apps offer that functionality for free.
Everybody hates Mondays, but not this Monday. This popular task management tool integrates with your existing productivity tools, letting you choose from hundreds of customisable templates or even create your own. Automated functions save you time while Views help you organise data.
Although customisable and highly useful, you’ll probably need to pay more than £7 user/per month if you want to use its more useful capabilities. It’s also not super focused on managing tasks but projects overall.
Gantt charts are another useful way to organize tasks. If you like them, then Flow is for you. Projects can be colour-coded which greatly helps with navigation. Since this tool is more with project management, the people who will most benefit from it are… well, project managers. The software also features templates.
The one real drawback of this app is that there’s no free plan. Even a really basic one would have no doubt been appreciated!
Returning to the classics, we’re looking at Basecamp next. A piece of team collaboration software, it allows you to break work up into separate projects. Its clear, focused, and dare we say filtered layout makes it easy to find what you’re looking for. To-do lists, file sharing, scheduling and ‘Campfire’ chat features make it a great all-around tool. The $99 monthly flat rate isn’t too shabby either.
That said, it does lack some features such as priority levels and Gantt charts.
I think I called one of the apps before this one nifty. Well, this one is Nifty with a capital N! This collaboration hub makes it easy to manage your projects, tasks, and communications. Its Milestones functionality is a unique timeline for project sprints and goals where progress is automated as associated tasks are completed. It’s easily personalised and contains templates too! From $39 per month for up to 10 users isn’t anything to scoff at either.
Not much to criticize except the lack of specialization might bother some people.
And there you have it, folks. That’s our list of the best task management software for 2021. As we’ve said: some of these we use and some of them we don’t, but there’s no doubt that you’ll be able to get some use out of almost everything we’ve mentioned. We wish you the best of luck with performing and delegating tasks. The knowledge we’ve given you here should help out at least a bit.